Transaction Reports

The Rain system has versatile reports for working with transaction and item sales data. These include the End of Day, Sales Summary, and Voided Transactions reports.

You can get to this part of the system by clicking Reports in the blue Admin Toolbar, then clicking either your Dashboard or the specific report you need.

The End of Day Report

The End of Day Summary Report is very unique and useful, and likely will be the report you use most often to access transaction information. The report has three sections, and we're going to explore what they do and how you can best make use of them.

Net Sales and Receipts

The top section of the End of Day Report has a breakdown of your revenues, showing Product Sales, Class Sales, Service Sales, Rental Sales, and anything else is lumped into Misc Sales. In each of these areas, you can click the blue arrow next to the item and see a breakdown of Taxable and Non-Taxable Sales. These add up to give you your Total Net Sales.

In the Total Receipts column, we add to the Total Net Sales the Taxes you collected, along with other items that don't count toward Net Sales, such as Account Payments, Layaway Payments, Rent to Own Payments, and Gift Cards Purchased. The Report then breaks out items already factored into your totals where the report subtracts funds that were for Returns as well as Discount amounts.

Tender by Till

The middle section of the End of Day Report breaks down how you received the funds for the day into the different types of Tender (payment methods) you accept, and breaks it down further, showing Tender by Till. This section is especially useful at the end of your work day so you can compare your cash drawer count for cash, checks, cards, and other forms of payment against what the system is reporting for your revenues. For more information on Opening and Closing Your Till, please click here and scroll down to the section with that title.

Transactions

The bottom section of the End of Day Report shows each transaction that went through the system for whatever period you are viewing. You can Sort the Transaction Rows by any of the column headers just by clicking on them, but by default they will be displayed in chronological order, with the latest transactions at the bottom of the list. You can click on a Transaction ID to open the transaction in a side panel, and you can do Returns, Voids, reprint Receipts, or adjust transaction info such as the Date, Customer, Notes, and Payment Methods then Save your changes, if your User permission level allows.

NOTE: Because of the complex, three-part layout to the End of Day Report, it does not have the option for Export. You can, however, Print the report to your full-sized printer.

The Sales Summary Report

The Sales Summary Report goes into more detail than the End of Day on your Net Sales for whatever period you are viewing. By default, it will open showing you your current month's data, but of course you can change to a specific date or date range, if you like. In addition to the basic information about each transaction, the Sales Summary Report shows your Cost for the items in the transaction, any Liability you incur, the dollar amount of your Profit, and the percentage Profit Margin. You can both Print and Export this Report as needed. Please note that if you don't have Cost values in for your products and services, the profit margins in this report will not be accurate.

Voided Transactions Report

The Voided Transactions Report is one of two areas where you can still see transactions that you have Voided in the system. The other area is the History tab when you click to view the details of a Customer. Please note that while you can click the Transaction ID to view the voided transaction, you will not be able to adjust anything or do any Returns. You can either Print or Export your results, as needed.